Clock Tower

Out of the Clock Tower



Hello and welcome to the Greene County Archives' blog, "Out of the Clock Tower".  Please join us as we share information on archival issues, news, special events, and highlights from our collection.

Before the archives program began in Greene County in 1996, permanent records were stored in every conceivable space, in basements, garages, and closets. Usually they were in boxes of various shapes and sizes, although seldom adequately labeled, but occasionally they were just in loose piles of books and papers. Most notable were the old records stuffed into the clock tower of the County Courthouse, where they shared their home with pigeon droppings.

Now, there is a clean, environmentally controlled, well appointed location for the county archives, where our historical records are housed in standard sized boxes on steel shelves. We have taken note of their journey in the name for our blog.

Oct 18

"Bridges Become Frames for Looking at the World Around Us" - Bruce Jackson

Posted on October 18, 2019 at 9:35 AM by Elise Kelly

With the peak of fall foliage just around the corner, what better way to view the brightly colored maples and oaks then during Ohio’s Covered Bridge Week. Here in Greene County, there are five covered bridges still standing. The two that are located in Xenia Township are the Charleton Mill Road covered bridge and the Stevenson Road covered bridge. The Charleton Mill Road bridge was constructed in 1883 over Massie Creek (See Figs. 1 & 2).

Fig. 1 Charleton Mill Road Bridge JPG)
Fig. 1 Charleton Mill Road covered bridge (Greene County Archives)

Fig. 2 Charleton Mill Bridge Map (JPG)
Fig. 2 Map showcasing the location of the Charleton Mill Road covered bridge (Greene County GIS)

The Stevenson Road bridge was constructed in 1877 also over Massie Creek (See Figs. 3 & 4).

Fig. 3 Stevenson Road Bridge (JPG)
Fig. 3 Stevenson Road covered bridge (Greene County Archives)

Fig. 4 Stevenson Road Bridge Map (JPG)
Fig. 4 Map showcasing the location of Stevenson Road covered bridge (Greene County GIS)

Just southeast of Xenia Township, the Ballard Road covered bridge built in 1883, stands over the North Branch of Caesars Creek in New Jasper Township (See Figs. 5 & 6).

Fig. 5 Ballard Rd. Bridge 3 (JPG)
Fig. 5 Ballard Road covered bridge (Greene County Archives)

Fig. 6 Ballard Road Covered Bridge Map (JPG)
Fig. 6 Map showcasing the location of Ballard Road covered bridge (Greene County GIS)

Located in the southeast corner of Caesars Creek Township near the border of Spring Valley Township, sits the West Engle Mill Road covered bridge. Anderson’s Fork flows below this 1887 bridge (See Figs. 7 & 8).

Fig. 7 Engle Mill Rd. Bridge 3 (JPG)
                     Fig. 7 Engle Mill Road covered bridge (Greene County Archives)

Fig. 8 West Engle Road Bridge Map (JPG)
Fig. 8 Map showcasing the location of West Engle Mill Road covered bridge (Greene County GIS)

The Cemetery Road covered bridge was formerly located over Anderson’s Fork, however, it was relocated in 1979 to Glen Helen in Miami Township. For sightseers, the bridge is just a short walk from the road (County Road 27) (See Fig. 9 & 10).

Fig. 9 Cemetery Rd. 1968 (JPG)
Fig. 9 Cemetery Road covered bridge before it was relocated (Greene County Archives)

Fig. 10 Cemetery Road Covered Bridge in GLen Helen (JPG)
Fig. 10 Cemetery Road covered bridge now located in Glen Helen (Photo courtesy of Chris Light via Wikimedia Commons)

Two additional covered bridges that were formerly located in Greene County now rest in neighboring Montgomery County. The Feedwire Road covered bridge stood northwest of Bellbrook over the Little Sugar Creek (See Fig. 11).

Fig. 11 Feedwire Rd. Bridge (JPG)
      Fig. 11 Feedwire Road covered bridge before it was relocated (Greene County Archives)

Built in 1870, this bridge was transferred in 1948 to what is now named Carillon Park. Visitors have the opportunity to walk along its wooden floor boards and survey the truss and beams.

The Jasper Road covered bridge was located south of Jamestown over Caesars Creek in 1870 (See Fig. 12).

Fig. 12 Jasper Rd. Bridge (JPG)
Fig. 12 Jasper Road covered bridge before it was relocated (Greene County Archives)

The bridge was dismantled in 1965 and the materials were moved near Germantown, Ohio. It was reconstructed in 1966 and windows and overhangs were added. The bridge straddles the Twin Creek and sits on private property (See Fig. 13).

Fig. 13 Jasper_Road_Covered_Bridge_01 (JPG)
Fig. 13 Jasper Road covered now bridge located on private property in Germantown, Ohio (Photo courtesy of Niagara66 via Wikimedia Commons)

I hope some of you get a chance to tour these lovely and peaceful covered bridges that dot our County and our neighboring county. Keep in mind that all of the bridges were constructed using the Howe, Smith, and Warren style trusses. If you would like to see more photos of Greene County's covered bridges, please check out our HistoryPin page.

Until Next Time!

Sources:
Greene County Archives
Greene County GIS
Wikimedia Commons
Shell, James H. Covered Wooden Truss Bridges of Greene County, Ohio: A collection of photos and data of a vanishing era. Greene County Historical Society, 1998.
Oct 11

Records Management Training Fair!

Posted on October 11, 2019 at 1:02 PM by Melissa Dalton

Archives Month is well underway, and last week’s blog provided some details for upcoming events, but we want to highlight those from this week!

One event in particular was the 3rd Annual Records Management Training Fair! The fair provides Greene County employees the opportunity to learn about records management in a fun and engaging environment. But, before we get into the event, maybe we should define records management. Records management is the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records (National Archives). So, what does this mean? It means that a business (or the county government in our case) is responsible for addressing the life cycle of a record, and creating a way to manage such records using a policy, likely a record retention schedule. Here at Greene County, all county offices are required to maintain a retention schedule, which determines the life cycle of various records that department creates (retention schedules for each department can be found on the Archives webpage).

Now that you have at least a general understanding of records management, let us tell you about our event! The Archives staff, along with our wonderful volunteers, put together games and informational displays about various aspects of records management. Each station focused on a particular aspect of records management, such as how long certain records should be kept, security, preservation of paper and electronic records, disaster preparedness, proper procedure for disposing of records, Sunshine Laws and public records, and more (Figs 1-5)!

Fig 1. Elise and Joan working the Build-A-Box station, which instructs employees on appropriate reco
Fig 1. Elise and Joan working our Build-A-Box station, which instructs employees on appropriate record storage

Fig 2. Melissa tests knowledge of records management with the Records Management Wheel (JPG)
Fig 2. Melissa tests knowledge of records management with the Records Management Wheel

Fig 3. County employees use displays/exhibits to answer questions on their records management scaven
Fig 3. County employees use displays/exhibits to answer questions on their records management scavenger hunt

Fig 4. Looks like someone is having fun with our games! (JPG)
Fig 4. Looks like someone is having fun with our games!

Fig 5. County employees playing Records Land, our records management version of Candyland! (JPG)
Fig 5. County employees playing Records Land, our records management version of Candyland! (Photo courtesy of County Engineer, Stephanie Goff)

The following day, October 11, was Electronic Records Day. As the world becomes more and more digital, the proper storage and preservation of electronic records is vitally important. The Council of State Archivists (CoSA) published several factsheets about electronic records. A great one for our readers is one pertaining to personal records. If you have ever wondered about proper preservation of your records (be it photographs, bills, taxes, photographs, etc.), or received this error message (Fig 6) and wondered what could have been done to prevent it? Well, this factsheet provides a great introduction (Fig 7)!

Fig 6. CoSA flyer on Error Messages and Codes (JPG)
Fig 6. CoSA flyer on Error Messages and Codes (CoSA)

Fig 7. CoSA Factsheet - Survival Strategies for Personal Digital Records (JPG)
Fig 7. CoSA factsheet on Survival Strategies for Personal Digital Records (CoSA)

Another great factsheet explores why preservation is more than just backing up records (Fig 8). This sheet can be useful for personal or business, but is even more important for a business owner and the proper maintenance of their records.

Fig 8. CoSA Factsheet on backing up records (JPG)
Fig 8. CoSA factsheet on backing up records (CoSA)

So, what do you think? Are there tips in these factsheets that you can implement in for your personal or business records?

Until Next Time!

Sources:
Council of State Archivists
National Archives

Oct 04

Celebrating Archives Month in Greene County

Posted on October 4, 2019 at 8:29 AM by Elise Kelly

Every year the Greene County Archives host fun and interesting events during the month of October for Archives Month. Our Archivist, Robin Heise, has stated that Archives Month is a “time to focus on the importance of historical records and enhance awareness of what the Greene County Archives does to maintain and preserve records.”

To commemorate and support Archives Month, the Greene County Commissioners recently passed a resolution. The resolution states that “through archives, future generations can more accurately study the past, learn from the accomplishments of their predecessors, trace their ancestors, understand their community’s pride and place, confirm property rights, and maintain laws, while celebrating the history of the Country” (See Fig. 1).

Fig. 1 2019 Archives Month Resolution (JPG)
                     Fig. 1 Greene County Archives Resolution (Greene County Archives)

This past Wednesday, October 2nd, we participated in the social media event #AskAnArchivistDay. Our Public Outreach Coordinator, Melissa, was on hand all day to answer anyone’s questions. She received inquiries about the history of Factory Road and a battle that the Shawnee fought in Greene County. Melissa also participated in a number of #AskAnArchivistDay threads on twitter including one that invited archival repositories to post a favorite dog photo from their collection. Melissa posted this great photo of a boy and his dog from the Greene County Parks and Trails collection (See Fig. 2).

Fig. 2 Boy and his Dog - Parks and Trails (JPG)
      Fig. 2 Photo from Greene County Parks and Trails Collection (Greene County Archives)

Next week, Wednesday, October 9th, the Greene County Archives will be hosting the third annual Records Management Training Fair for Greene County employees. The fair will offer educational games along with information on data security, public record laws, obsolete technology, and appropriate records storage.

The following day we will be participating in Electronic Records Day. The public will have the chance to learn how to properly preserve electronic records. We will also be sharing how technology has changed so rapidly in the past fifty years.

Lastly, the Greene County Archives will be hosting “Spooky Tales from the Greene County Archives” between 1:00 PM – 3:00 PM on Halloween. We will be sharing Greene County ghost stories and will examine between truths and myths using our county records and newspaper articles (See Fig. 3).

Fig. 3 Ghost Stories (JPG)

                                        Fig. 3 Greene County Archives Presentation

Come join and help us to unravel these ghostly mysteries!

Until Next Time!

Sources:
Bolton, Anna. “Archives Month continues history preservation efforts.” Xenia Daily Gazette 2 October 2019 Published: Page 1
Greene County Archives