Due to Covid-19 the building that houses the Greene County Recorder's Office and Greene County Auditor's Office has closed to the public.  However we continue to support all other necessary functions in our office.  Please mail all documents to our PO Box 100, Xenia, Ohio 45385.  We also accept mortgage and mortgage related documents - no transfers - through Simplifile electronic filing. 

You can track the progress of Transfer documents via our Property Transfer Tracking tool.   Once the document is recorded you can view the recording information through our Recorder's Document Search tool.  Please note that images are not available for 5 days after the recording date.

Please check the websites for the Greene County Clerk of Courts, Greene County Engineer's , Greene County Probate Court and the Greene County Auditor's for their opening's or closure during this time.  

Those wishing to examine Recorder's records you may access our index books dated 1925-1983 via the link shown below.  Our index from 1984 to date is on our Recorders Document Search - link is below - and images are available from 1995 to date.

Prior to 1984 Direct/Reverse Index Books

Recorder's Document Search

Please check back for updates.

Eric C Sears, Recorder

The County Recorder keeps and maintains accurate land records that are current, legible, and easily accessible. An important aspect of the Recorder’s work is to index each document so it may be readily located within the official confines of the office. Accurate indexing makes it possible for persons searching land records to find the documents necessary to establish a “chain of title” (history of ownership) and ensures that any debts or encumbrances against the property are evident.

These invaluable records are utilized by:
General public
Land title examiners

Without the work of the County Recorder in recording, safekeeping, and organizing all documents in a competent and logical manner, it would be nearly impossible to purchase land and be assured of a clear title or to lend money with land as security.

Notice of Increased Recording Fees - Effective October 17, 2019

Document Filing Notification - Register your Property

Effective January 2, 2017 - Recorder Instrument Number

Veterans ID Cards are now available from 8 am to 3 pm daily.

Document Search
Recorder's Document Search

Search the index of recorded documents.
Records are indexed from 1984 forward.
UCC Search
Recorder's UCC/FS Statement Search

Search the index of recorded UCC/Financing
Statements. Records are indexed
from 1984 forward.
Transfer Tracking Table
Property Transfer Tracking Table

This table will allow you to check the status of a recently submitted transfer recording.
Plat Book Conversion Table
Plat Book Conversion Table

Look up your Plat Book Volume and Page and convert it to the new Plat Cabinet and Page.
doc fil not
Property Fraud Alert Notification

Register your Property for Document Filing Notification.
Recording Fee Quote
Recording Fee Calculator

Calculate a quote based on the State of Ohio Recorder's fee schedule for recording of your documents.