Recorder

The Greene County Recorder’s office will reopen to the public May 11th, 2020, with restrictions.  The General Public and Veterans wishing to access our office are encouraged to call first on the Recorder’s main line (937) 562-5270 and make an appointment so we can safely accommodate you.  All customers are required to wear a mask when visiting our building at 69 Greene Street. 
 
Those wishing to drop off Documents for recording, please continue to use our Drop Box outside or on the 1st Floor.  There will be NO WALK THROUGH RECORDINGS (per Auditor and Recorder).  Of course you may still use the mail, overnight or e-filing through Simplifile (e-filing is mortgages and mortgage related documents only). 
 
 All Title Examiners, Land professionals and others wishing to examine our documents please read the following:  You will need to make an appointment starting May 8th by calling Carly at (937) 562-5271 between 9am-12pm only. Appointments are allowed 2 days in advance. There will only be allowed 4 individuals each shift—3 shifts a day. These are 2 hour shifts and 1 shift per day per individual is allowed. See below shifts and times.  
 
9am-11am, 11:30am-1:30pm and 2pm-4pm 
 
We still encourage you to do most of your searching from home/office in that the 2 hours for you are strictly enforced.  Those wishing to examine Recorder's records you may access our index books dated 1925-1983 via the link shown below.  Our index from 1984 to date is on our Recorders Document Search - link is below - and images are available from 1995 to date.

Prior to 1984 Direct/Reverse Index Books

Recorder's Document Search

ALL MUST wear mask entering and leaving building and at all times in the building. No food or drink may be brought in. We ask you stay in restricted area and practice social distancing while in our building.   We also encourage you to bring sanitizing wipes/spray in with you. We are still low on these items. Starting Monday May 18th all faxing fees for all documents will be returned to the state mandated of $2.00 per page.

Thank you,
Eric C Sears, Recorder


Responsibilities
The County Recorder keeps and maintains accurate land records that are current, legible, and easily accessible. An important aspect of the Recorder’s work is to index each document so it may be readily located within the official confines of the office. Accurate indexing makes it possible for persons searching land records to find the documents necessary to establish a “chain of title” (history of ownership) and ensures that any debts or encumbrances against the property are evident.

These invaluable records are utilized by:
General public
Attorneys
Historians
Genealogists
Land title examiners

Without the work of the County Recorder in recording, safekeeping, and organizing all documents in a competent and logical manner, it would be nearly impossible to purchase land and be assured of a clear title or to lend money with land as security.

Notice of Increased Recording Fees - Effective October 17, 2019

Document Filing Notification - Register your Property

Effective January 2, 2017 - Recorder Instrument Number

Veterans ID Cards are now available from 8 am to 3 pm daily.

Document Search
Recorder's Document Search

Search the index of recorded documents.
Records are indexed from 1984 forward.
UCC Search
Recorder's UCC/FS Statement Search

Search the index of recorded UCC/Financing
Statements. Records are indexed
from 1984 forward.
Transfer Tracking Table
Property Transfer Tracking Table

This table will allow you to check the status of a recently submitted transfer recording.
Plat Book Conversion Table
Plat Book Conversion Table

Look up your Plat Book Volume and Page and convert it to the new Plat Cabinet and Page.
doc fil not
Property Fraud Alert Notification

Register your Property for Document Filing Notification.
Recording Fee Quote
Recording Fee Calculator

Calculate a quote based on the State of Ohio Recorder's fee schedule for recording of your documents.